NOTE: It’s your responsibility to understand and abide by these rules AND share them with your staff.
* Indicates a revision from last year
Prior to the event, please review and share these guidelines with your staff scheduled to work your exhibit.
1) All booth display materials including all persons must stay within their contracted booth space and not infringe upon the aisle walkways or other booth spaces. All aisles must remain clear of obstruction. In April & July Shows, backdrops are not provided to create a roomier aesthetic in the ballroom. If you are bringing your own tall backdrop, contact us immediately. That will affect your booth location. Contact Today’s Bride if you are planning to bring a tall backdrop. shows@todaysbride.com
NOTE: When designing your booth, keep in mind not to block line of site to the neighboring exhibitors. A good rule of thumb is to be conscious of objects taller than 5′ placed towards the front of the booth such as vertical banners are an obstruction. Today’s Bride management may instruct you to shift the items if they are blocking your neighbor.
2) Maximum of four staff members are permitted to exhibit in a single booth space at one time. Maximum two staffers for a tabletop exhibitm.
3) NO distribution of any marketing materials is permitted in aisles, registration areas, seating areas, restrooms, parking lots/garages or grounds of event facility.
4) Distribution of any non-participating, non-contracted business literature (business cards, brochures, signage, etc.) is strictly prohibited. This includes, but is not limited to, photographs or displays with “courtesy of” acknowledgement of said businesses. The only exception is if the mentioned business is also an exhibitor of the show.
5) Distributing literature or displaying signage regarding a competing Bridal Show or Event (whether at your facility or not) is strictly prohibited unless Today’s Bride is a sponsor of the event.
6) Exhibits cannot be torn down prior to 8:00 pm! The takedown, removal or repackaging of booth materials and/or displays during posted bridal show hours is strictly prohibited. Not only is this disrespectful to attendees and neighboring booths but it poses a hazard while transporting said materials through event facility.Early tear down will result in forfeiture of the lead list.
7) All food and liquids to be served as samples are not permitted to be distributed to attendees without prior approval from both the facility AND Jadlyn Inc./Today’s Bride.
8) Food for your staff is not permitted to be brought into the facility from outside restaurants, fast food chains or catering companies. The facility offers several dining areas that can accommodate your staff.
9) Distribution of alcoholic beverages, in any form, to attendees is strictly prohibited.
10) All audio, video and/or gaming productions must be maintained at appropriate noise levels so not to infringe on the peace and harmony of neighboring booths. Jadlyn Incorporated/Today’s Bride reserves the right to determine and set the acceptable sound level in all such instances.
11) Your company must provide its own “surge-suppressant” power strip and extension cord(s) for your electrical needs.
12) The Bridal Lead List is established for Bridal Show Exhibitors only. Furthermore, the list is coded and alias emails provided within the Locklead system to enable us to monitor its use. You may send up to two emails per recipient per month, as averaged over the past three months. Additional emails can be sent with the purchase of a subscription.It is further understood and agreed that the Exhibitor shall not under any circumstances lend out, sell, reproduce, exchange, copy or share in any unauthorized way the information provided in the BRIDAL LEAD LIST. If this information is used or threatened to be used in an unauthorized manner, Today’s Bride shall be entitled to seek relief in any court of competent jurisdiction, including but not limited to injunctive relief, actual and punitive damages, reasonable attorney’s fees, costs and any and all other expenses. You agree that under no circumstances you will use the list or permit the list to be used to promote any other multi-business bridal- or wedding-related show or event, including your participation within such an event, and that damages to Jadlyn, Inc. for each such use will be set at a dollar amount no less than $3,000.00.
13) The exhibitor agrees to defend, indemnify and hold harmless Management, the show, its producer, show site, agents, and employees from any and all claims, causes of action, and suits arising out of or resulting from any damage, injury or loss to any persons, including, but not limited to persons to whom the exhibitor may be liable under any Workman’s Compensation Law and exhibitor him/herself, and from any injury, loss, damage, cause of action, claims or suits from damages, including, but not limited to loss of property, goods, wares, or merchandise, caused by, arising out of, or in any way connected with the exercise by the exhibitor of privileges granted herein. Exhibitor shall insure himself / herself / itself for $1,000,000 against any such loss, and shall name Management and the show site as additional insureds there under. If requested, exhibitor shall provide proof of business liability insurance and all necessary licenses and permits to operate said business.
14) Exhibitor shall make good any damage to the building or fixtures caused by exhibitor or any of exhibitors’ agents or employees. Exhibitors are responsible for any loss of their equipment and/or display material, or personal belongings, resulting from accidental breakage, misplacement, theft, fire or natural disaster, including, but not limited to, damage occurring while Management staff is assisting an exhibitor. If exhibitor uses the services of Management staff, then exhibitor agrees that the staff member is a volunteer for the exhibitor for worker’s compensation purposes.
These and all existing regulations will be strictly enforced. Violation to regulations could result in the exclusion from future trade shows and/or forfeiture of trade show lead list.